Information about Mexico

• 1. What do I need to provide services inside the plants?

  You must comply with the regulations for entering contractors, which will be shared once you are invited to tender.

• 2. What PPE do I need to enter the plant?

  Personal Protective Equipment (head, eyes, ears, hands, feet). All contractor personnel will wear long-sleeved shirts, standardized uniform and / or reflective orange vests at all times. The use of sleeveless shirts, nor the use of shorts (shorts) will not be allowed with the exception of APT personnel.

  All contractors in the plant must wear approved Class E helmets in good condition.
  Color - Company
  White - Plant and GM
  Yellow - Personnel who work under the management of process areas.
  Orange - Personnel under project management.
  Red - Company security personnel.

  Safety glasses with side plates must be worn at all times during working hours, light mica, dark mica can only be authorized in welding workshops or where the sun's rays produce glare.
  For all gas welding and cutting operations, welder lens should be used, with a # 3 density lens and side plates on both sides.
  For any chipping, grinding, cutting with power tools, curved safety glasses should be worn with full face shields.

  The contractor must wear hearing protection in the indicated risk areas, which have allusive signs.
  The contractor must wear gloves during the activity in the plant, depending on the type of work to be carried out, whether they are special for cutting, for general use, for electrical work according to the voltage, for high temperatures, etc. The supervisor contractor must provide his worker with the glove that he will require.

  Dielectric or reinforced steel toe or approved safety shoes should be worn at all times. Canvas shoes or casual shoes will NOT be allowed. In the case of electrical work, you must have dielectric mats and make sure that the installation or equipment is grounded.
  In dusty environments, such as manufacturing, conversion or cleaning areas, the contractor must wear his disposable mask.

• 3.1. What do I need so that my invoice for the goods delivered or services rendered is received and posted?

  Method and Form -of payment: PPD - 99
  The use of CFDI for suppliers is:
  G01 – In the case of a purchase of raw material, chemical and / or spare part that is controlled by inventory.
  G03 – In the case of General Expenses, Leases, Freight, Telephone, administrative, maintenance services, fees, pallets, spare parts registered in results, except for those destined to projects.
  I01 - Building improvement, controlled by projects.
  It is FORBIDDEN to use P01 To be defined. Ecommerce will reject invoices that use this code.
  

  - Only indicate the order in the subject (The numbering, for example 4901223658, omit any type of abbreviation, texts, symbols)
  - XML and PDF electronic files must have the same name, preferably RFC, Folio and Series.
  - Electronic XML and PDF files must have the same name, preferably RFC, Folio and Series.
  - In the body of the email (the part of the email where you write the message) you must indicate the HAS number, provided after you perform your service.
  - All invoices must contain Series and Folio.
  - The XML should only contain Annex 20, without any commercial addendum.
  - Any document with special characters (control) will be ignored.
  - Invoices that do not meet the above requirements will not be integrated into the automatic payment process and will enter a clarification process.
  - The system sends automatic confirmation of acceptance / rejection of invoices, if it is not received, contact the accounts payable departament.
  - Copy to ilse.fernandez@softys.com who is the local contact for receipt of invoices (Accounts payable). If you have any questions about payments, contact her. Extension 5013.

• 3.2. Notes for delivery of Materials and Supplies:

  1) Please consider that the Warehouse reception hours are from 8.30 am to 12.00 pm and from 2.00 pm to 4.30 pm from Monday to Friday; on Saturday, from 8.30 am to 11.40 am. In case of being foreign providers; the transer must be paid and with home delivery.

  2) The material must be delivered with two sets of documents (purchase order and invoice) or in case of urgent material a remission with amounts ($$); in the Spare Parts Warehouse, located KM 4.5 of the Industrial Port in the Altamira, Tamaulipas plant.

  3) By internal policy, all material invoiced in foreign currency must include the order information according to Art. 29-A CFF of the SAT, otherwise it must be quoted in MXN.

  4) Please send your electronic invoices to the following address: felectronica.mexico@softys.com

• 4. Who should I request the HAS number from?

  The HAS number must be requested from the person who received the service

• 5. When is your accounts payable closure?

  Our closure is 5 business days before the last day of the month, in December you must confirm it with an official from the purchasing area

• 6. Who should I contact to confirm if the invoice is registered and / or to know the payment schedule of my invoice or to request payment supports for them?

  Send a copy to ilse.fernandez@softys.com, local contact for receipt of invoices and accounts payable.

  If you have any questions about payments, contact her. Extension 5013

• 7. Who should I contact to find out the payment schedule for my invoice or to request payment support for them?

  Send a copy to ilse.fernandez@softys.com, local contact for receipt of invoices and accounts payable.

  If you have any questions about payments, contact her. Extension 5013

• 8. Who should I request the withholding certificates from?

  Send a copy to ilse.fernandez@softys.com, local contact for receipt of invoices and accounts payable.

  If you have any questions about payments, contact her. Extension 5013

• 9. Who should I contact to update supplier data?

  You must contact the Purchasing Department.